Changing your name in your Indian Passport requires specific documentation for all citizens, but if you are an employee of the Central Government, State Government, a Public Sector Undertaking (PSU), or a Statutory Body, the requirements are more precise.For Government/PSU employees, the name change process is highly formalized to ensure consistency across official records, including your service record. When applying for a Re-issue of Passport for a major Change in Name, you must provide departmental evidence of the change.Here is the complete, official checklist of mandatory documents required for Government/PSU/Statutory Body employees.
- Passport Reissue for Government Employees
- Mandatory Documents for Name Change (Government/PSU Employees)
- 1. Your Old Passport (Original and Copies)
- 2. Departmental Proof of New Name (Mandatory)
- 3. Documentary Proof for Non-ECR Status
- 💡 Key Considerations for Government Employees
- The Role of the Identity Certificate
- Step-by-Step Application for Name Change
Passport Reissue for Government Employees
- Mandatory Documents for Name Change (Government/PSU Employees)
- 💡 Key Considerations for Government Employees
Mandatory Documents for Name Change (Government/PSU Employees)
The application for a name change (other than a simple surname change due to marriage/divorce) falls under the category of “Change in Existing Personal Particulars.”
1. Your Old Passport (Original and Copies)
This is the standard requirement to verify your previous identity details and record history.
- Old Passport in original: Mandatory for cancellation and issuance of the new booklet.
- Self-attested photocopies of the first two and last two pages.
- This must include the ECR/Non-ECR page and any page of observation or validity extension page (if applicable).
2. Departmental Proof of New Name (Mandatory)
This is the most crucial step unique to government and PSU employees. Since your employer is a state or central body, they must officially acknowledge and record the name change.
| Document Code | Document(s) | Notes |
| 8027 | Fresh ID Certificate in changed name | This Identity Certificate must be issued by your Controlling/Administrative Authority in the new name, confirming your identity and employment status with the updated name. |
| 8026 | Gazette Notification changing name in applicant’s department | This is the official notification published in the Gazette of India confirming the change of name for the employee in the records of your department/organization. |
Note: For a major change in name, submitting both the Gazette Notification and the Fresh ID Certificate is often mandatory for government/PSU employees to satisfy the verification standards.
3. Documentary Proof for Non-ECR Status
You must provide proof to confirm you are eligible for the Non-ECR (Emigration Check Not Required) category. This is generally simplified for government employees due to their employment status, but educational proof is often used.
- Non-ECR Documents: Provide proof for any one of the Non-ECR categories you qualify under, such as:
- Educational Qualification Certificate: Matriculation (10th Standard) Pass Certificate or any higher degree/diploma.
- Alternative: Your employment itself (often covered by Annexure ‘A’ or ‘G’ for standard applications) often satisfies Non-ECR requirements, but educational proof remains a solid fallback.
💡 Key Considerations for Government Employees
The Role of the Identity Certificate
For government/PSU employees, the Identity Certificate (IC, often Annexure ‘A’) is essential.
- Expedited Processing: If you submit the Identity Certificate in original, your passport may be issued without the standard Police Verification (PV) step, significantly expediting the process.
- Proof of Employment: The certificate confirms your service and that your organization has no objection to the issuance of the passport.
Step-by-Step Application for Name Change
- Online Application: Visit the official Passport Seva website and select “Re-issue of Passport.”
- Specify Change: Choose “Change in Existing Personal Particulars” and specifically select “Name.”
- Fill Form: Complete the online form, ensuring your new name is used.
- Documentation: Gather all mandatory documents, especially the Gazette Notification and the Fresh ID Certificate from your department.
- Appointment: Pay the fee and book an appointment at the nearest PSK/POPSK.
- Verification: Carry all originals and self-attested photocopies to the center for verification.
👉 Official Source: https://www.passportindia.gov.in/psp/docAdvisor/reissuePassport
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