Documents required for Fresh Passport – Directors of an company

Applying for a fresh passport as a company director requires specific documentation. Especially for those associated with esteemed bodies like CII, FICCI, or ASSOCHAM, understanding these requirements is key. This guide simplifies the passport application for directors in India, ensuring a smooth process.

Key Documents for Fresh Passport Application for Directors

Directors of companies, particularly those affiliated with CII, FICCI, or ASSOCHAM, must furnish specific documents. These are needed for a fresh passport. They ensure identity, address, and special status verification. The official document advisor on PassportIndia.gov.in outlines these requirements clearly.

• Proof of Present Address (Document Code 7001)

  This document validates your current residential address. It is a mandatory requirement for all passport applications. Ensure the address matches your application details.

  • Requirement: Mandatory (M)
  • Acceptable Documents: A comprehensive list is available on the official Passport Seva website. Common proofs include Aadhaar Card, utility bills, or bank statements.

• Proof of Date of Birth (Document Code 7002)

  Your date of birth must be accurately recorded in your passport. This document serves as definitive proof for this crucial detail.

  • Requirement: Mandatory (M)
  • Acceptable Documents: The Passport Seva website provides a full list. Birth Certificate, Aadhaar Card, or a 10th-grade mark sheet are commonly accepted.

• Standard Affidavit as per Annexure E (Document Code 8171)

  Annexure E is a self-declaration affidavit. It confirms your citizenship. It also declares the absence of criminal records and other vital information. This is a standard requirement for many passport applications.

  • Requirement: Mandatory (M)
  • Purpose: It acts as a declaration of your particulars. It also confirms you do not hold any other travel document.
  • Format: You can find the specimen for Annexure E on the Passport India website. It must be printed on non-judicial stamp paper.

• Verification Certificate as per Annexure B (Document Code 8168)

  This certificate is unique for certain professionals. This includes directors affiliated with specified bodies. It acts as an identity and address proof. It also helps speed up the verification process.

  • Requirement: Mandatory (M)
  • Purpose: It verifies your identity and address. It is issued by your employer or the authorized signatory of your organization. For directors of CII/FICCI/ASSOCHAM companies, this is a significant document.
  • Specimen: The specimen of Annexure B is available online. Ensure it is filled correctly. It must be signed by the appropriate authority.

Summary of Mandatory Documents for Directors

For your convenience, here is a quick reference table of the mandatory documents:

Document Code	Document(s)	Mandatory(M)/Optional(O)/Conditional(C)
7001	Proof Of Present Address List of Acceptable Documents	M
7002	Proof Of Date Of Birth List of Acceptable Documents	M
8171	Standard Affidavit as per Annexure E	M
8168	Verification Certificate as per the specimen as per Annexure B	M

Source : Document Advisor on PassportIndia.gov.in  (Official Govt website)

Important Considerations for Directors Applying for a Passport

Understanding the nuances of the passport application process is vital. Here are some key points for directors:

• The Role of Annexure B

  Annexure B is a significant advantage for eligible directors. It often helps in expediting police verification. Ensure the signatory is authorized by the organization.

  • Eligibility: Specifically for directors of companies associated with CII, FICCI, or ASSOCHAM, as per current guidelines.
  • Accuracy: All details in Annexure B must match your application. Any discrepancy can cause delays.

• Online Passport Application Process

  The entire application process starts online. You need to register and fill out the form on the official Passport Seva website.

  • Step-by-step Guide: For a detailed walkthrough, you can refer to our guide on how to apply for a passport online.
  • Appointment Booking: After submitting your form, book an appointment. Choose a Passport Seva Kendra (PSK) or Post Office Passport Seva Kendra (POPSK).

• Document Verification at PSK

  Carry all original documents along with self-attested copies to your appointment. The officials will verify these documents.

  • Originals are a Must: Always bring the original documents. Photocopies alone are insufficient.
  • Self-Attestation: Prepare self-attested copies for submission.

Common Queries Regarding Director’s Passport Application

Many directors have specific questions when applying for a fresh passport. Let’s address some of these common queries:

• Are these specific guidelines applicable to all company directors?No, these specific guidelines, especially regarding Annexure B, are primarily for directors who are members of CII, FICCI, or ASSOCHAM. Other directors might follow general application procedures. Always check the Document Advisor for your specific category.

• What if I cannot obtain Annexure B?

  If you cannot provide Annexure B, you will likely need to follow the standard application process. This means a regular police verification will be conducted. This might extend the overall processing time. It’s crucial to understand the implications of not providing this certificate.

• Can I use an expired document as proof?No, all submitted documents must be valid and current. For instance, an expired utility bill or a bank statement older than a year might not be accepted as proof of address. Ensure all your documents are up-to-date for a smooth application.

Securing a fresh passport as a company director, especially one affiliated with key industry bodies, is straightforward with the right documents. By preparing your Proof of Address, Date of Birth, Annexure E, and crucially, Annexure B, you can ensure a hassle-free application. Always refer to the official Passport Seva website for the latest updates and detailed information.